There are numerous benefits for your organization in adopting a password management software solution, with some of these benefits not always seeming obvious. Most people consider things such as securely storing password records, with the ability of sharing with other team members, but don’t consider what the actual benefits are for this type of capability. If you are in the market for such software, the following guide may provide assistance to your decision making process, and hopefully remove some of the complexity and costs involved in investigating available options.
Never Lose a Password Again There is nothing more frustrating for an individual than the volume of passwords we must use to secure access to web sites, IT Infrastructure or business systems. It became unpractical many years ago to try and remember all these passwords, with today’s challenge being how we securely store and share these passwords which individuals who require access. By implementing an effective password management software solution, you will never again need to remember a password, resulting in further strengthening your IT security posture.
Visibility (see who’s changing what) One aspect to effectively managing passwords multiple users have access to is visibility – learning exactly what has altered, by whom and also at what time. This self-control not merely exhibits a mature solution to password management, but is also mandated in some industries to fulfill regulatory compliance – such as financial sector. It’s critical your password management software has to be able to record, report and alert to all actions relating to modifications to password records.
Increased Savings via The Reduction of Support Calls One benefit of password management which is often overlooked is the reduction in support calls received by the IT Help Desk. By making a system available for all employees to record their passwords, you can dramatically reduce the number of support calls when users forget their passwords and require a password reset. Similarly when System Administrators forget passwords to IT Systems, it requires a considerable amount of effort to reset passwords across multiple systems, generally resulting in an outage to your business during the process.
Increase Protection and Accountability Every action done through your password management software should store suitable audit data within the database. Critical alerts and confirmations needs to be emailed straight to designated administrators and workforce. By assigning different authorizations (roles) to various employees, you also further more enhance your internal security procedures as you have the efficiency to present the smallest privilege set to the greater part of users, and only supply the elevated benefits to the few who will need them. You can yet again further strengthen your internal safety by means of alerts/reminders for normal password resets – as recommended by any fully developed password management process.
Decrease Frustration It’s an unfortunate fact of the modern world, but we must secure IT Systems, ATMs, etc. with either passwords or pin codes to protect the sensitive data stored within them. Remembering all these passwords is difficult enough in itself, but the frustration levels increase when we lock ourselves out of these systems due to too many failed login attempts. By implementing password management software, you can eliminate these types of delays, frustrations, loss of productivity, and overheads as no longer should you need to phone a Help Desk asking for their assistance, and being held up on the phone.
Your Sensitive Information is Finally Safe Sticky notes, text files & spreadsheets all held in an unsecured process – appear to be a familiar story? There is basically no need for your enterprise to go on with these very poor password management methods when there are various affordable options available to you today for strongly saving your passwords. When choosing your password management software, it’s vital you examine how safeguarded your system is. You need to ask questions like ‘If I modify data instantly within the database, can I offer myself unexpected access?’, or ‘Can I see the password details in the database?’, or ‘Can I write my very own program code to try and obtain password records from the database?’ If the solution is Yes to any of these queries, then you must continue to look for a totally different product.
Educates Your Customers around Utilizing Solid Passwords Most users are not careful of what constitutes a strong password. Strong passwords are more than simply the length. Your password management software program should be capable to educate users on all areas of what decides the power of a password, and visually on the screen it should inform them whether or not they should reconsider the password they intend to use. Other features which are just as crucial are the learning of frequently used passwords, and a characteristic rich password machine so users don’t need to think of their own passwords.
Enhanced Regulating Compliance Many businesses must conform with governments and industry polices such as Sarbanes-Oxley, HIPAA, GLB, etc. To facilitate this agreement, corporations must exhibit they have a mature solution to password management, and supporting methods for protecting critical data. Your password management software must present full auditing for all routines and adjustments, must record unauthorized access, and must be prepared to align to unifying policies.
Mitigate against Unauthorized Access to IT Systems A definition of mitigate is ‘to cause to become less harsh or hostile’. As you can appreciate, any individual who comes into possession to passwords which control access to critical IT Systems can potentially cause grievous harm – relating to availability, confidentiality or integrity on the data. By adopting a capable centralized password management solution, you are by inference mitigating against unauthorized access as you are controlling access to the passwords. Ideally all access should be role based, with different levels of permissions being assigned to the different roles.
Take the Complexity out of Creating New Passwords It is incredible to think of how many passwords we use to secure IT Systems, and as we should be resetting these passwords on a regular basis, the amount of new passwords we must create is significant. This is most definitely a burden, and human nature is to take the least path of resistance, which means weak passwords or repeating passwords across different systems. The only option available to alleviate this burden is to ensure your password management software provides a password generator which can generate any certain number of unique strong passwords if required.
If your current Password Management software does not currently support these features, or if you are looking to implement a new Password Manager, then Click Studios invites you to visit their website where you can find more information regarding their secure password management software called Passwordstate.